5 Best Payroll Software For Small Business

If you are searching for the best payroll software for small business, this article will guide you in the right direction by helping you save time, money and effort in the long run.

Being a responsible small business owner, you must pay your employees accurately and in a timely manner. You should also file and remit payroll taxes accurately to the IRS without any delay.

Having an in-house payroll software will help you administer payroll with total control, and saves you time, money, and costly mistakes.

Before we start, you should understand that payroll is one of the most important components of your business.

Whether you’re running your own Scorp or an entire HR department, you need the best payroll software that addresses your unique challenges and enhances the efficiency of your process. in this article, we’ll cover the best payroll software for small business, We’ll go over their features and benefits that will help you determine whether it is suitable for your business or not?

Let’s get started.


Paychex and Onpay is our recommended payroll software, when it comes to flexibility and scalability. It works for any size business and can be customized for how and when you pay employees.

1. Paychex Payroll

Paychex was foundedin 1971, Paychex was created to make payroll outsourcing easy for small businesses. With over 650,000 users, 14,000 employees, and 100 locations, Paychex has grown to do just that.

From “hire to retire,” Paychex offers an incredible number of services, including payroll, HR, benefits administration, business insurance, retirement plans, health care, and more. These features make Paychex a good solution for businesses looking to manage multiple areas of their payroll and HR duties in a single platform.

Paychex is easy to use and offers strong employee management, direct deposit, 100+ reports, two-day payroll processing, and some unique touches, such as an employee handbook builder, a financial wellness program for your employees, and advanced analytics. The more expensive payroll plans also come with built-in HR, onboarding, employee screening, and garnishment services. Plus, Paychex offers 24/7 customer support and takes care of the entire implementation process for you — and it will even calculate and file all of your payroll taxes.

Note: Paychex is our choice as the best online payroll service for larger businesses.

Get Started With Paychex Payroll

2. OnPay Payroll 

OnPay is a cloud-based payroll solution that helps small businesses automate tax filing and payment workflows. Key features include employee self-onboarding, new hire reporting, automated payroll taxations and scheduled pay runs.

OnPay provides an employee portal for updating information, onboarding and accessing past pay stubs and tax forms. Businesses can track their employees’ PTO, vacation and sick leaves. The solution provides a document vault for storing contracts and employee notes. It offers integration with third-party applications like Xero, QuickBooks, Guideline, Humanity, Kabbage and more.

Another employee management feature offered by OnPay is 401(k) planning that helps employees plan for their retirement. The solution manages compliance, deductions and investment portfolios for users. It also allows employees to access their pay stubs and W2 forms online.

OnPay offers services on a monthly subscription basis that includes support via phone and through an online knowledge base.

Features included with OnPay Payroll services are:

  • Unlimited monthly payroll runs
  • Tax filing and payments
  • W-2 and 1099 forms
  • Pay employees by direct deposit, debit card or printed check
  • The option for multiple pay rates and schedules
  • Unemployment insurance withholding
  • Payroll reports
  • Integrations for accounting and time-tracking

Get Started With Onpay Payroll

3. Square Payroll

You’re probably familiar with Square, at least for their point of sale product, whether you’ve used it for your business or used it at another business. But they also offer a payroll service to business owners. If you only pay contractors Square Payroll has a plan that’s just $5 per contractor per month. If you have full-time employees you pay then the plan costs $29 per month and an additional $5 per person per month.

Some of the features that are included in the full-service payroll are:

  • Pay employees and contractors
  • Offer health benefits
  • 401k
  • PTO and sick leave tracking
  • Track hours
  • Use the mobile app to pay employees
  • Give employees access
  • Import time cards
  • Tax filing

If you use Square as your point of sale then your employees can already easily clock in and out. You can then sync that information with the payroll service so you can easily track hours and know they’re accurate come payday.

4. Sage Payroll

Sage is a payroll software that makes it easier for businesses and human resource managers to process employee payments. The platform lets you enter hourly or annual pay, and Sage will then handle the rest.

There are tools to process absence, bonuses, expenses, holiday pay, pensions and student loans. Additional features can process PAYE and HMRC tax filing, And there is even a mobile app to manage payroll while on the go.

More than anything, the software is easy and quick to use – you don’t need any experience or training to get around the user interface. However, if you do end up getting confused or experiencing an issue, you can access a 24/7 support service.

Sage is software aimed squarely at small and medium-sized businesses in the market with transparent pricing.

5. Getjobber Payroll

Jobber is perfect for established and growing home service businesses who need better organization, mobile access, and more efficient scheduling and billing processes.

Jobber is a cloud-based field service and landscaping solution designed for small and midsize businesses. The solution offers features like scheduling, invoicing, a client database, quotes and more.

The scheduling module allows users to update jobs in real time, including information on progress and completion. Jobber can set up individual jobs or a recurring contract, assigning multiple employees on a single job. Jobber offers drag-and-drop functionality when moving appointments. Invoices are sent automatically via email and follow-ups are built in. Jobber partners with various electronic payment apps, such as Stripe and Paypal for all its transactions.

Jobber’s customer relationship management (CRM) module tracks contact information, and users can create custom fields, tags, attach files or phones and more. It links multiple properties under an account. All of this is connected back to the billing and work history.

Jobber offers services on a monthly subscription basis that includes support via email and through an online knowledge base.

Jobber Pricing Overview

Jobber pricing starts at $29.00 per month. Jobber offers a free trial. So heard over to their website for additional pricing details.

Get Started With Getjobber Payroll

The Bottom Line

Now that you’re familiar with the best payroll softwares for small businesses, it’s time to start deciding which of these four options will be the best fit for your payroll needs and preferences.

Paychex Payroll has been awarded among the Top 10 Payroll Software Companies in the USA by HR Tech Outlook Magazine.

Paychex Payroll is the most simple, flexible and affordable alternative to cloud based / online payroll software or online payroll services providers.

Onpay come after paychex, Their service is as good as paychex. With Onpay you can set up unlimited payment and even pay your employees through direct deposit.

As a small business our self, we understand the unique payroll needs of small businesses that make us an ideal choice. We consider Paychex Payroll as the best payroll software for small business in the market that not only saves the time of small business owners but also saves a considerable amount of money in the long run.

With Paychex, you can manage payroll with ease and accuracy.

Get Started With Paychex Payroll

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